Project Administrator

• Leading Telecommunications company
• Macquarie Park location
• Contract + potential to extend

Our client is seeking an experienced Resource Coordinator to join their deployment enablement and support team. The team is responsible for supporting Mobile Ran AND Fixed Transmission projects.

The role:

• Mainly purchase order work with suppliers and internal stakeholders
• Review and track Purchase Order requests including closure for all Vendors;
• Process Purchase Order requests in accordance with agreed policy;
• Provide a Single point of contact for all Purchase order enquiries with vendors and internal teams;
• Set up and meet with Vendors to review outstanding Purchase requests, identify and resolve disputed/duplicated requests;
• Creation of WBS numbers for projects in SAP;
• Resolve any issues with WBS numbers, does not exist, locked, blocked or funding exhausted;
• Check SAP and MNIS system issues where WBS inconsistent and incorrect and resolve;

1. Delivery milestone and Goods Receive Notice weekly and monthly updates;
2. Identify and resolve Goods Receive Notice discrepancies;
3. Process Goods Receive Notice in accordance with agreed policy;

• Provide OT numbers for Telstra co-locations requests to vendors;
• Review delivery monthly reports with PM's and produce GRN file and send to VMO email drop box;
• Update national tracker of inbound/outbound Collocations;
• Manage Collocation report using defined KPI's;
• Collocation cost sharing are captured and reported, including invoicing to other party;
• Cross charging of inbound/outbound collocation requests are completed and invoiced to other Telco/party;
• Creation of Site codes for new site releases;
• Manage Tracker of SOW Vendor System Access requests to internal company systems and Security Access Passes;
• System Access requests made by SOW vendors via email drop box comply to system access role profiles;
• System access requests are approved by Platform owners prior to granting access;
• UAM process to be followed for all internal company systems access requests;
• Manage SOW Vendor renewals by ensuring they are still employed and are undertaking same role that requires access to company systems;
• Ensure SOW Vendors no longer employed are terminated in system and system access removed and security passes returned;
• Manage desk top locations and computers for SOW Vendors located on company premises including return and reallocation of computer assets;
• Manage Tracker and allocate security pink keys issues to Vendors.
• Manage Tracker and allocate mobile test SIM issued to Vendors.
• Manage Tracker and allocate Repeater test SIM issued to Vendors.
• Ensure any SOW Vendor company assets are returned when no longer required or resigned;
• SOW Vendor assigned to internal systems have completed all Mandatory Training by due dates;
• Complete all Compulsory Training by due dates;

The candidate:

• Could come from a Project admin, coordinator or resource background - or other
• Used excel or sap or other tool with regard to purchase orders
• Admin from a project sense
• Telco knowlegde - any or knows matrials for a telco
• knows the phases or a telco infrastructure / network roll out project - basic ok
• Strong with numbers / calulations
• Used a spreadsheet

Please submit CV in WORD format ONLY

Ref: 202 061