Executive Assistant

Job Title: Executive Assistant
Contract Type: Contract
Location: Canberra, Australian Capital Territory
Salary: Negotiable
Reference: 176068_1502343090
Contact Name: Dan Carn
Contact Email:
Job Published: August 10, 2017 15:31

Job Description

Our government client is seeking to engage an Executive Assistant

Your responsibilities would include:

  • Managing administrative arrangements for the Assistant Secretary and their branch
  • Diary management (managing conflicts/competing deadlines)
  • Email monitoring/management
  • Being the first point of contact for information, guidance and problem solving
  • Coordinating and tracking ministerial and secretary workflow
  • Task prioritisation and tracking (track reports, correspondence, input)
  • Monitoring telephones for the divisional executive group
  • Arranging meetings (meeting room booking, tea, coffee and water if needed and escorting external stakeholders)
  • Managing the flow of information and correspondence between Assistant Secretaries
  • Record keeping/filing
  • Management of confidential and sensitive information
  • Word processing, intermediate spreadsheet work and database input/management
  • Liaising with senior executive officers, departmental contacts and ministers' offices
  • Providing support to other Assistant Secretaries and Executive Assistants of the division as required (ensuring core business hours are covered, answering other executive and EA's phones, effective message-taking and delivery)
  • Managing/reconciling branch finances as required by the Assistant Secretary
  • Proactively managing the quality of administrative support provided (for example, ensuring meeting papers are available, checking and questioning arrangements where necessary).

The successful candidate must have:

  • Use highly developed communication, administration and organisational skills
  • Behave professionally, using good judgement and common sense
  • Work as an effective and supportive team member
  • Respond positively to managing change and embrace business improvement opportunities
  • Respond effectively and quickly to stakeholders
  • Maintain strong work ethic and set and deliver on priorities

For more information or if you wish to apply please contact Dan Carn on 02 6245 1724 email: for more information

Due to security clearance requirements for this role, candidates must be Australian Citizens who currently hold or are able to gain an Australian Government security clearance

Please note: only candidates that meet the above criteria will be contacted. Thank you for your interest in the position.